Zoom Logo

Thesis and Dissertation Electronic Submission - Shared screen with speaker view
Amanda Catron (she/her)
15:45
Hi everyone! We'll start at 11:30! :)
Amanda Catron (she/her)
20:30
Welcome everyone! We'll start at 11:30! Thanks for coming!
Amanda Catron (she/her)
22:31
Welcome! Thanks for coming to our workshop today! We'll get started at 11:30!
Amanda Catron (she/her)
23:12
Welcome everyone! We'll start at 11:30! Thanks for coming!
Kai Cui
23:34
Hi, will the recording be released to students later?
Amanda Catron (she/her)
23:45
Hi Kai! Yes! This workshop recording, PPT, and transcript for this workshop will be uploaded to our OGPD workshops webpage. Please allow 24 hours for the webpage to update. You will be able to find it here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Kai Cui
24:07
thank you :).
Amanda Catron (she/her)
24:27
Welcome everyone! We'll start at 11:30!
Amanda Catron (she/her)
25:29
Welcome everyone! We'll start at 11:30!
Amanda Catron (she/her)
26:40
Thanks for coming today everyone! We'll start in just a minute!
Amanda Catron (she/her)
28:24
Register for the rest of the fall workshop series here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Clairem Diaz
29:19
yes :)
Amanda Catron (she/her)
29:40
This is the PPT if you'd like to follow along!
Amanda Catron (she/her)
30:03
352-392-1282
Amanda Catron (she/her)
30:08
grad-edit@ufl.edu
Amanda Catron (she/her)
32:55
Here's the PPT again
Amanda Catron (she/her)
33:18
ASC (Application Support Center) website: https://helpdesk.ufl.edu/application-support-center/
Juliana Burt
33:29
Do masters thesis proposals need to be submitted to the editorial office prior to final thesis submission? How does this process work?
Amanda Catron (she/her)
34:26
UF Guide for Preparing Theses and Dissertations: http://graduateschool.ufl.edu/media/graduate-school/pdf-files/Guide-for-ETDs.pdf
Amanda Catron (she/her)
34:41
I've got your question, Juliana. I'll collect any questions for the end!
Juliana Burt
35:00
Thank you!
María Paula Varela
37:24
My classmates who use Mac have had issues with submitting their work. Is there anything we can do to avoid having these issues?
Amanda Catron (she/her)
37:52
Hi Maria! Great question. I would suggest following Stacy's advice about contacting the ASC (Application Support Center) website: https://helpdesk.ufl.edu/application-support-center/
María Paula Varela
38:13
Great. Thanks!
Mandi Reed
38:25
Hello! Regarding the copyright permissions page, what is considered beyond the limits of “fair use” that would necessitate that page?
Amanda Catron (she/her)
38:37
Hi Mandi! I've got your question for the end!
Mandi Reed
38:45
Great! Thanks!
Amanda Catron (she/her)
39:07
For anyone who arrived late- here is a PDF of the PPT Stacy is currently using
Damon Ghetmiri
39:38
How can we confirm that the transmittal letter is confirmed on GIMS? I can upload a package for my first submission is that enough or is there another item I need to check for to ensure this item is done properly?
Clairem Diaz
39:55
Thank you for that!
Amir Sarayani
40:01
Another copyright question, if my studies are already published in journals can I use the same text in my dissertation?
Amanda Catron (she/her)
40:16
Hi everyone! I'm collecting your questions for the end!
Apekshya Parajuli
40:22
how can we check for plagiarism in the thesis? are there any softwares that we can use?
Amanda Catron (she/her)
41:46
Hi Apekshya! Our workshop next week (at this same time) is all about avoiding plagiarism. Register here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Apekshya Parajuli
44:55
Thank you Amanda
Kate Rose (she/her)
45:21
Would you recommend writing directly into the template, or writing then moving the content over?
Amanda Catron (she/her)
45:35
Hi Kate, I would suggest writing directly into the template.
Laura Brenskelle
45:56
Do we have to do anything to get the transmittal letter from our department or is that process in the background from the department?
Amanda Catron (she/her)
46:14
Hi Laura! I've got your question!
Laura Brenskelle
46:17
Thank you!
Amanda Catron (she/her)
50:07
Link to UF Editorial Office website: http://graduateschool.ufl.edu/about-us/offices/editorial/
Amanda Catron (she/her)
50:42
Link to Application Support Center: https://helpdesk.ufl.edu/application-support-center/
David Meltsner
51:05
I have a couple of questions about first submission. 1) Do I submit transmittal letter in PDF along with first diss. submission? 2) What do you mean by “Reference Journal Article”?
Amanda Catron (she/her)
51:18
Hi David! I've got your question!
David Meltsner
51:32
Thank you :)
Syed Gardezi
52:32
What happens if either submission is not accepted?
Sayran Saber
53:03
Can we get this recorded meeting? or where can I find it?
Ashlyn Hale
53:59
For the reference article we submit, I want to check we format our documents exactly as the article provided does regarding its reference list as well as the in-text citations. I have noticed sometimes that downloading the ciitation templates from journals want extra information that they do not actually include in the reference list actually published at the end of an article. I hope I am making sense and thank you! :)
Amanda Catron (she/her)
54:38
This workshop recording, PPT, and transcript for this workshop will be uploaded to our OGPD workshops webpage. Please allow 24 hours for the webpage to update. You will be able to find it here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Amanda Catron (she/her)
54:59
I have collected the above questions!
Syed Gardezi
55:21
Thank you!
Amanda Catron (she/her)
56:34
For anyone who arrived after this workshop started, here is the PDF of the PowerPoint Stacy is currently using
Julia Woodward
56:58
How much needs to be completed for the Doctoral Dissertation First Submission? It is not clear to me what constitutes a draft (that would be rejected) but it is ok if not all of the results are ready?
Amanda Catron (she/her)
57:10
I've got your question Julia!
Richard Brust
57:56
Could you walk through the “template” please. Is this a form that you would upload your dissertation to?
Amanda Catron (she/her)
58:22
Hi Richard! You can find the templates here: https://helpdesk.ufl.edu/application-support-center/
Richard Brust
58:34
Ok, thanks
Amanda Catron (she/her)
59:15
The word "template" here means a preset format for a document or file
Hui Zhou
59:31
1. For minimal 3 chapters, do have any requirement on the length of each chapter?
Amanda Catron (she/her)
01:00:45
I've got your question Hui!
Kanika Bansal
01:01:40
If I am the first author an a published article and my committee agrees that it can be used as one of my chapters, can I use it as one of chapters?
Amanda Catron (she/her)
01:01:51
Hi Kanika! I've got your question
Clairem Diaz
01:01:58
Is it acceptable to place results tables and figures at the end of chapter 4?
Hui Zhou
01:02:08
2. For chapter with content of research still going on this fall semester, is OK to include text chapter for that? Between 1st submission and final submission, I can fill in experimental Figs into that text chapter?
Apekshya Parajuli
01:02:35
Do I need to start a new table in the new page? is landscape mode acceptable for table? How do I put the table that is very large by width?
Mrinal Mishra
01:02:49
If I have the supplementary information for any chapter. Where they should be placed in the chapter?
Amanda Catron (she/her)
01:03:16
Hi everyone! I'm collecting these questions. For specific formatting questions, please reach out to the ASC: https://helpdesk.ufl.edu/application-support-center/
Amanda Catron (she/her)
01:04:02
UF Guide for Preparing Theses and Dissertations (44 pages) has a lot of information too: http://graduateschool.ufl.edu/media/graduate-school/pdf-files/Guide-for-ETDs.pdf
Amanda Catron (she/her)
01:06:59
Deadlines webpage: http://graduateschool.ufl.edu/about-us/offices/editorial/editorial-deadlines/
Apekshya Parajuli
01:09:53
is the wavier applied for international students as well?
Amanda Catron (she/her)
01:10:43
http://graduateschool.ufl.edu/about-us/offices/editorial/editorial-deadlines/
Misael Gonzalez
01:11:27
Will this presentation be available online?
Amanda Catron (she/her)
01:11:39
This workshop recording, PPT, and transcript for this workshop will be uploaded to our OGPD workshops webpage. Please allow 24 hours for the webpage to update. You will be able to find it here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Andrew Bonner (he/him)
01:11:46
Yes, thank you.
Laura Brenskelle
01:14:22
Are we able to make the “final” submission early and get feedback again prior to the Nov 19 deadline?
Juan Gonzalez
01:17:15
Can you elaborate what the transmittal letter process is via GIMS? Do I "submit/request" something to my committee?
Erin Mistry
01:17:40
can we do that for any appendices?
im haekyung
01:17:52
If I have a technical issue to create table of figures and table of tables, where can I get a help?
Amanda Catron (she/her)
01:19:08
https://helpdesk.ufl.edu/application-support-center/etd-technical-support/ can help with technical issues!
im haekyung
01:20:00
Thanks!
Hui Zhou
01:20:37
Q: I will do clear prior: If I submit the dissertation by Nov. 19 deadline or Dec, 8th, do final defense on Dec, 10th, will my committee members see the latest version of my dissertation I submitted by Nov, 19 or by Dec, 8th?
Leandra Merz
01:20:49
Are there any exceptions to the 3 line rule for tables?
Kanika Bansal
01:20:59
Can we use italics font for p value?
Amanda Catron (she/her)
01:22:01
Hi everyone! I have your questions, but if you have specific questions about your situation- please reach out to the editorial office at grad-edit@ufl.edu or visit their office's webpage: http://graduateschool.ufl.edu/about-us/offices/editorial/
Damon Ghetmiri
01:23:02
How do we know transmittal letter is submitted?
Amanda Catron (she/her)
01:23:17
GIMS: https://gradschool.ufl.edu/gimsportal/gatorlink/portal.asp
im haekyung
01:24:01
If I cannot make the final submission deadline, should I start over for all process?
Amanda Catron (she/her)
01:24:32
Hi Im! For your specific situation, please contact the editorial office at grad-edit@ufl.edu
Mrinal Mishra
01:24:35
Can you share the link of the repository where the supplementary data can be submitted
Damon Ghetmiri
01:24:42
Thank you!
Amanda Catron (she/her)
01:24:53
http://graduateschool.ufl.edu/about-us/offices/editorial/
Amanda Catron (she/her)
01:27:02
This workshop recording, PPT, and transcript for this workshop will be uploaded to our OGPD workshops webpage. Please allow 24 hours for the webpage to update. You will be able to find it here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Amanda Catron (she/her)
01:28:14
Don't forget this awesome 44-page guide: UF Guide for Preparing Theses and Dissertations: http://graduateschool.ufl.edu/media/graduate-school/pdf-files/Guide-for-ETDs.pdf
Amanda Catron (she/her)
01:28:58
Perry Collins: https://guides.uflib.ufl.edu/prf.php?account_id=193621
Mrinal Mishra
01:29:44
Can you share the link of the repository where the big supplementary data can be submitted for each chapter?
Stacy Wallace (she|her)
01:30:25
https://ufdc.ufl.edu/ufir (This is the IR)
Mrinal Mishra
01:30:55
Thank you
Amanda Catron (she/her)
01:31:28
If you have further questions, or specific questions regarding your situation, please do not hesitate to reach out to the editorial office at grad-edit@ufl.edu or call at 352 392 1282!
Clairem Diaz
01:31:44
Thank you all so much for your support!
Amanda Catron (she/her)
01:32:50
This workshop recording, PPT, and transcript for this workshop will be uploaded to our OGPD workshops webpage. Please allow 24 hours for the webpage to update. You will be able to find it here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Amanda Catron (she/her)
01:33:59
Application Support Center (ASC): https://helpdesk.ufl.edu/application-support-center/
Amanda Catron (she/her)
01:34:39
Find more resources about writing on our Communication webpage: https://gradadvance.graduateschool.ufl.edu/competencies/communication/
Amanda Catron (she/her)
01:35:46
Editorial Deadlines: http://graduateschool.ufl.edu/about-us/offices/editorial/editorial-deadlines/
Damon Ghetmiri
01:36:14
Thank you everyone for the information and organizing the workshop!
Allen Zegarra Acevedo
01:36:49
Should we all use the template when we starting writing our thesis? I am asking because I started writing my Master's thesis without following the template . As a result, I went through hell before I could actually have it correctly formatted.
Amanda Catron (she/her)
01:37:21
Hi Allen! Yes, we suggest everyone use the templates to start with for theses and dissertations!
Allen Zegarra Acevedo
01:37:37
Thank you !
Amanda Catron (she/her)
01:38:09
This workshop recording, PPT, and transcript for this workshop will be uploaded to our OGPD workshops webpage. Please allow 24 hours for the webpage to update. You will be able to find it here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Amanda Catron (she/her)
01:39:13
Templates and Tutorials: https://helpdesk.ufl.edu/application-support-center/etd-technical-support/
Kai Cui
01:40:41
I am in the final stage of my dissertation. Is that possible for me to have someone have a look? Should I request a in-person visit or zoom meeting?
Amanda Catron (she/her)
01:41:53
Hi Kai! Contact the Application Support Center! https://helpdesk.ufl.edu/application-support-center/etd-technical-support/ They do one-on-one meetings!
Kai Cui
01:42:01
Thank you :)
Amanda Catron (she/her)
01:42:30
Tutorials again: https://helpdesk.ufl.edu/application-support-center/etd-technical-support/
Amanda Catron (she/her)
01:43:42
Citation Management overview: https://guides.uflib.ufl.edu/citationsoftware
Amanda Catron (she/her)
01:44:37
Workshops on citation management software from the library: https://ufl.libcal.com/calendar/HSCLWorkshops/
Peng Jiang
01:45:04
seems that I cannot open the templates
Hamzah
01:46:01
General Template and Submission Overview online video is not working
Amanda Catron (she/her)
01:46:15
helpdesk@ufl.edu
Yichun Wang
01:46:24
Thank you:)
Anita Walsh
01:46:31
Thank you :D
Ashlyn Hale
01:46:33
Thank you!
Peng Jiang
01:46:35
thank you !
Han Chia
01:46:36
Thank you
Mrinal Mishra
01:46:40
I am sorry I missed the part where you mentioned formatting issues with MacBook laptop. I have MacBook. Can you clarify once again
Syed Gardezi
01:46:43
Thank you!
Patricia Moreno
01:46:47
Thank you
Taylor Harmon
01:46:49
Thank you!
Amanda Catron (she/her)
01:46:56
Tutorials: https://helpdesk.ufl.edu/application-support-center/
Hui Zhou
01:46:57
Than you all so much!
Mandi Reed
01:46:59
Thanks!
Richard Witas
01:47:01
This was very helpful! Thanks for putting this together!
Sayran Saber
01:47:03
Thanks a lot!
Syed Gardezi
01:47:10
@Mrinal they said when converting to pdf there’s issues
Syed Gardezi
01:47:20
So use windows when converting doc to pdf
Amal Al Anazi
01:47:53
Thank you!
Mrinal Mishra
01:47:58
Thanks Syed
Mrinal Mishra
01:48:15
Thank you !
Mrinal Mishra
01:48:25
It was a great session
Amanda Catron (she/her)
01:48:33
If you have further questions, or specific questions regarding your situation, please do not hesitate to reach out to the editorial office at grad-edit@ufl.edu or call at 352 392 1282!
Amanda Catron (she/her)
01:48:39
This workshop recording, PPT, and transcript for this workshop will be uploaded to our OGPD workshops webpage. Please allow 24 hours for the webpage to update. You will be able to find it here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/