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Thesis and Dissertation Electronic Submission - Shared screen with speaker view
Janet Lopez
39:52
It's great to see you twice in my day, Amanda. Thanks for all you do!
Amanda Catron (she/her)
41:18
Hi Janet! Great to see you too! Thanks for the positive feedback!
Amanda Catron (she/her)
41:23
Check out our website for resources to aid in your success during your graduate studies and beyond! https://gradadvance.graduateschool.ufl.edu/
Amanda Catron (she/her)
43:44
Reminder: Please type your questions in the chat box! We’ll address questions at the end of the workshop.
Amanda Catron (she/her)
44:04
Editorial Office Contacts: grad-edit@ufl.edu and 352-392-1282
Diana Rojas
44:34
Do we have access to the slides after the presentation?
Amanda Catron (she/her)
44:56
Hi Diana! Yes, the slides, workshop recording, and transcript will be available on our website!
Amanda Catron (she/her)
45:01
https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Diana Rojas
45:41
Thank you!
Amanda Catron (she/her)
45:55
Here's the link to the Application Support Center (ASC): https://helpdesk.ufl.edu/application-support-center/
Amanda Catron (she/her)
46:52
Application Support Center link again: https://helpdesk.ufl.edu/application-support-center/
Amanda Catron (she/her)
49:19
Link to submission deadlines: http://graduateschool.ufl.edu/about-us/offices/editorial/editorial-deadlines/
Michelle Lesifko-Bremer
49:52
On the slide, the Degree Application says needs to be submitted via My.UFL, but I thought I just submitted one via ONE.UF? Can someone clarify that?
Karla Giron
50:59
I believe it should be ONE.UF, I did mine through there as well
Amanda Catron (she/her)
51:18
Hi Michelle! I believe it's ONE.UFL, but I'll keep your question for her!
Anna Pardo
51:25
Pne. uf for degree applications
Gretchen Stokes
51:29
So there’s no penalty if we submit a degree application but then don’t make it / re-apply the following semester?
Michelle Lesifko-Bremer
51:40
Thank you :) would be sad if I did it in the wrong place!
Amanda Catron (she/her)
51:51
Hi Gretchen! I have your question!
Ana Violato Espada
51:52
How about the Clear Prior, could you explain how it works, please?
Amanda Catron (she/her)
52:02
Hi Ana! I've got your question!
Lisa David
52:49
I had to ask Application Support to help me submit my degree application on one.uf because it was a maze of steps to follow
Oswald Sobrino
53:18
Can you submit to your office before the degree application?
Ana Violato Espada
53:33
I didn’t find where to upload the Transmittal letter in my GIMS system.
Amanda Catron (she/her)
53:36
Hi Oswald! She said the degree application must be completed first
Shaimaa Elbalkiny
53:39
I have a question regarding citing webpages or websites using hyperlinks only with no mention in the bibliography, is this allowed? It is the citation style I am using.
Amanda Catron (she/her)
53:58
Hi Ana! I've got your question!
Lisa David
54:06
I don't understand what she just said about waiting in a line?
Amanda Catron (she/her)
54:08
Hi Shaimaa! I've got your question!
Lisa David
54:38
What if you need to remove a figure?
Ana Violato Espada
54:46
Is there any problem if I change the title of the dissertation after the first submission?
Sadie Hundemer
55:04
If journal articled are used as chapters, do we change all of the formatting and styles to match your guidelines?
Shreedevi Kumar
55:09
can you just include a few of the chapters? or do you need all the chapters you'll be including
Amanda Catron (she/her)
55:09
Hi Lisa! She was explaining that many students submit dissertations and theses, so be sure to submit early!
Gretchen Stokes
55:14
Can a co-chair submit the transmittal letter (or chair only)?
Amanda Catron (she/her)
55:30
Hi Lisa, Sadie, Shreedevi, and Gretchen! I have your questions!
Lisa David
55:39
I don't understand how to submit transmittal letter? What does my PI need to do?
Jill Coste
55:47
Do we have to work with the ASC lab before first submission, and if yes, how much time before the first sub date do we need to contact them?
Heather Bergseth
56:00
where do we find the transmittal letter?
Amanda Catron (she/her)
56:25
Hi! I have all the questions above. :)
Lisa David
56:51
Please explain more about this transmittal letter and if there is a template and where it needs to be submitted
Amanda Catron (she/her)
57:01
Hi Lisa! I have your question
Laura Brenskelle
57:26
How does it work if some of our chapters are already published by journals?
Lisa David
57:27
What is required for first submission? It went by so fast
Brianna Kane
57:31
Can you give more information and examples about the journal article needed?
Carl Simien
58:04
Will the powerpoint slides be available to us after the presentation?
Noelle Mecoli
58:17
Can you defend before applying for graduation/first submittal? Example, everything is ready to go mid-spring, but since I didn't make deadlines for spring, will need to wait until summer to actually graduate.
Amanda Catron (she/her)
58:20
Hi everyone! I have your questions. This workshop is being recorded, so you will be able to review the information! The presentation, materials, and transcript will be available on our website
Shahrzad Bodaghi
58:23
Does the final oral doctoral exam have to happen before the first submission? is there any deadline for PhD defense (final exam)?
Larissa Neuburger
58:24
would you please clarify what is the journal article example ?
Amanda Catron (she/her)
58:30
You can access our workshop recordings here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
kavya Nair
58:46
For Summer graduation, when the degree application submission open?
Lisa David
59:01
Wow. This is really fast for me and I am a native speaker! I guess it will be sent to us afterwards? Our deadline is in one week! On Feb 10th
Amanda Catron (she/her)
59:03
Hi Kavya! Here is the link to the submission deadlines: http://graduateschool.ufl.edu/about-us/offices/editorial/editorial-deadlines/
Amanda Catron (she/her)
59:30
The recording of this workshop, PPT, and transcript will be available on our Workshops webpage within 24 hours. You can access our workshop recordings here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Heather Bergseth
59:35
can you submit both spring and summer degree applications? and if you don't make spring, do you need to cancel or just resubmit?
Laura Brenskelle
59:35
Yes this is very fast.
Gretchen Stokes
59:54
Is there a maximum time allowed between defending and submitting the final ETD / officially graduating?
Diana Rojas
59:56
Can we submit the first submission in spring if we are planning to graduate on summer? Of course, after the approval of the committee?
Shahrzad Bodaghi
01:00:09
Does the final oral doctoral exam have to happen before the first submission? is there any deadline for PhD defense (final exam)?
Lisa David
01:00:14
Is there a maximum length for the dissertation?
Amanda Catron (she/her)
01:00:43
Hi everyone! I have your questions recorded
Amanda Catron (she/her)
01:01:05
Hi everyone! There's a lot of information here. The recording of this workshop, PPT, and transcript will be available on our Workshops webpage within 24 hours. You can access our workshop recordings here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Laura Brenskelle
01:01:09
Thank you, Amanda.
Lisa David
01:01:44
What kinds of things would make our first submission to be rejected?
Diana Rojas
01:01:53
If each chapter is a published article, with its conclusions, is it necessary to make a separate conclusions chapter?
Ana Violato Espada
01:01:58
What about fig and tables, they can go along with the chapters. I have seen in both ways: at the end of each chapter or along with it.
Michelle Lesifko-Bremer
01:02:18
I’m an MFA student in Creative Writing. Could someone please explain how those chapter requirements are translated to a creative thesis (or where I can find that information outside of this workshop)?
ALICIA PARDON
01:02:36
Can you review what the ETD signature page is or where to find that?
Lisa David
01:02:38
When you download the template, they have instructions about where to put figures and tables
Shamindri Tennakoon
01:02:39
Is it possible to download the templates before submitting the degree application? Thanks!
Amanda Catron (she/her)
01:02:56
Hi everyone! Formatting and template questions can be directed to the Application Support Center: https://helpdesk.ufl.edu/application-support-center/
Amanda Catron (she/her)
01:03:09
Thanks Lisa!
Amanda Catron (she/her)
01:03:34
Here's the link for templates: https://helpdesk.ufl.edu/application-support-center/etd-technical-support/
Ana Violato Espada
01:03:35
Thanks Lisa, but I am still not sure about it. Not clear for me in the template.
Amanda Catron (she/her)
01:04:08
Hi Ana, I've got your question
Renuka Bowrothu
01:04:14
I previously spoke to editorial office regarding the first submission deadline. They mentioned that, for the first submission deadline the document should have atleast three chapters (with the possibility of adding chapter/s later before final submission) and also must have introduction, acknowledgment, conclusion ,abstract sections. It would be great if you can clarify this.
Michelle Lesifko-Bremer
01:04:29
Amanda, did you get my question about creative theses? Or are you directing me to the template for that?
Shamindri Tennakoon
01:04:36
Thanks Amanda!
Amanda Catron (she/her)
01:04:50
Hi Michelle! I have your question!
Sadie Hundemer
01:04:58
What if the co-authors are your committee members?
Natalia Salinas
01:05:01
If one chapter of the dissertation is already published, do we need to change the format only? and Do we need to ask for some kind of permission to the journal?
Michelle Lesifko-Bremer
01:05:10
Thanks, Amanda!
Lisa David
01:05:14
So we can't submit what we previously published???
Amanda Catron (she/her)
01:05:39
Hi! I have all the questions above recorded!
Remy Jennings
01:05:48
Will our dissertation be made publicly available after submission?
ALICIA PARDON
01:06:28
what is the difference between the final exam form and the end signature page for theses?
Sameer Pokhrel
01:06:44
Is there special requirement on how to write the references of the paper we have cited ?
ALICIA PARDON
01:06:49
ETD signature page*
Sadie Hundemer
01:07:13
If your co-authors are your committee members, but the work is your own, is there still a co-author issue? And do we change all the "we" language to "I" language?
Ana Violato Espada
01:07:20
I fell that I will need to participate in this webinar again … so much information!
Edmund Basham
01:07:31
I second Sadie's question
Amanda Catron (she/her)
01:07:48
I've got the above questions!
Remy Jennings
01:07:48
What's the difference between final submission and final clearance?
Lisa David
01:07:49
I agree with Sadie's comment
Amanda Catron (she/her)
01:07:50
The recording of this workshop, PPT, and transcript will be available on our Workshops webpage within 24 hours. You can access our workshop recordings here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Shahrzad Bodaghi
01:07:56
It seems the first submission deadline is before degree application for summer semester. is this correct?
Shahrzad Bodaghi
01:08:09
for PhD
Janet Lopez
01:08:14
When will summer 2021 deadlines be up
Abdelrahman Elsayed
01:08:24
What form I should use to get a permission from the journal to use paper I published as part of my thesis and should I include this form by first or final submission deadlines?
Carrie De Jesus
01:08:25
Is there a way to check that you have meet the degree requirements from the graduate school?
Andre Bueno Gama
01:08:33
I would also like to know about summer deadlines, please
Karla Giron
01:08:44
summer deadlines are in the same link as the others: http://graduateschool.ufl.edu/about-us/offices/editorial/editorial-deadlines/
TATIANA WEISBROD
01:09:01
Yes I am confused about the "coauthorship" concern as well...if we publish a paper that becomes a chapter how do we navigate the inclusion of the coauthors?
DINGKANG WANG
01:09:12
Can we copy and paste paragraphs from our published papers to the thesis?
Amanda Catron (she/her)
01:09:15
Thanks Karla!
Gretchen Stokes
01:09:25
Is there specific wording on how to denote a chapter based on a publication that we were technically second author on (due to required reasons) even if we were the lead researcher? I’ve seen this done before but wasn’t sure what needs to be stated.
Amanda Catron (she/her)
01:09:48
Hi everyone! I have the above questions. Thanks!
Remy Jennings
01:09:52
How quickly will we get feedback from the editorial office when we submit for a deadline?
Janet Lopez
01:09:58
Thank you Karla. I only see summer 2020 not summer 2021
Lisa David
01:10:08
I also don't understand how to adapt published work to my dissertation. Several chapters are published so how do I change it?
Amanda Catron (she/her)
01:10:19
Hi Janet! I'll be sure to include your question!
Julie Walker
01:10:35
what semester would clear prior students walk?
Ana Violato Espada
01:10:45
What about Summer Term?
Andre Bueno Gama
01:10:47
The link only shows 2020 deadlines
Laura Brenskelle
01:10:48
Oh okay. So if we are able to complete these steps in spring but don't clear final submission, we can get tuition waived for summer?
Ana Violato Espada
01:10:50
Clear Prior?
Shahrzad Bodaghi
01:10:56
Is there any specific software that we have to use for citation (Endnote/Mendeley)? are we required to follow a specific style for citation?
Karla Giron
01:11:22
You may need to zoom out on the page to see the 2021 deadlines
Amanda Catron (she/her)
01:12:16
The recording of this workshop, PPT, and transcript will be available on our Workshops webpage within 24 hours. You can access our workshop recordings here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Yi Yuan
01:12:21
Hi, I have a question on reference journal article. How does it work? If there is one chapter is a published article, we just need to submit this article as reference? Thank you so much!
Janet Lopez
01:12:27
Thank you Karla. You really need to zoom out.
Melissa Moreno
01:12:28
I have three separate chapters, that each have their own intro and conclusion, is that allowed?
Amanda Catron (she/her)
01:13:20
I have all the above questions!
Michael Engen
01:13:29
Do you need to troubleshoot with ASC if we aren’t having problems?
Zack Shaw
01:13:33
If we do Clear Prior, will we be eligible to teach during that extra semester?
Talline Martins
01:13:35
Survey for today's workshop: https://ufl.qualtrics.com/jfe/form/SV_6yeJgz93xFkZOGq
Remy Jennings
01:14:12
If you defend your dissertation at the end of one semester, can you graduate in the next semester (i.e., follow the deadlines for the next semester)? Not a clear prior situation.
Lisa David
01:14:21
Support center is only doing zoom and they are full for Support center is only doing zoom and they are full for Support center is only doing zoom and they are full for appointments for tomorrow
Amanda Catron (she/her)
01:14:22
Hi Zack! That's a great question for the program or department in which you teach
kavya Nair
01:14:35
Can we request zoom meeting with Application support center even before we starting the writing process?
Beverly Barnett
01:14:48
Is a copy of this recording going to be sent to us via email?
David Opitz
01:14:49
I second Remy's question
Jason Williams
01:14:55
I have a lot of supplemental files to submit with my dissertation. Do you have guidelines for submitting those?
Abdelrahman Elsayed
01:15:00
I am planning to graduate in Spring and the Summer clear prior deadline is May 7th, what's the deadline to defend our dissertation and submit final dissertation if we will do clear prior to the summer?
Amanda Catron (she/her)
01:15:02
Yes, Kavya! They can be reached at helpdesk@ufl.edu
Amanda Catron (she/her)
01:15:15
The recording of this workshop, PPT, and transcript will be available on our Workshops webpage within 24 hours. You can access our workshop recordings here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Julie Walker
01:15:17
if your first submission is rejected, can you not graduate that semester or do you get a chance to correct mistakes
Brianna Kane
01:15:22
In trying to create my package for first submission I keep receiving “No special characters are allowed in the Abstract of Thesis/Dissertation. (Characters like °, μ, –, β are not allowed). Use 'Highlight Invalid Data' to identify words with special characters.” Yet nothing is highlighting or in special characters. Who is the best point of contact to work through that error?
Juntao Yao
01:15:44
Can I submit the thesis a semester before the semester to graduate? Thanks.
Amanda Catron (she/her)
01:16:06
Here's the guide: https://helpdesk.ufl.edu/wp-content/uploads/2015/03/ETD-Guide.pdf
Amanda Catron (she/her)
01:16:21
Hi Brianna! The ASC can help there! helpdesk@ufl.edu
Brianna Kane
01:16:31
Thanks Amanda!
carlos kose
01:16:56
After the first submission, can we change the abstract results?
Shaimaa Elbalkiny
01:17:14
I want to ask how should I mention copyright of a figure taken from another article?
Beverly Barnett
01:17:35
What if I don't have all my discussion for my last two chapters completed before first submission? Is it okay to only include a few of the paragraphs of the discussion?
Oswald Sobrino
01:17:53
For quoted passages in a dissertation, does copyright apply?
Lisa David
01:18:00
do you need written permission from co-authors? How do you "explain your role"
Amanda Catron (she/her)
01:18:02
Hi everyone! I have all the above questions
Diana Rojas
01:18:06
If each chapter is a published article, with its conclusions, is it necessary to make a separate conclusions chapter?
Amanda Catron (she/her)
01:19:36
https://guides.uflib.ufl.edu/copyright
Amanda Catron (she/her)
01:20:16
The recording of this workshop, PPT, and transcript will be available on our Workshops webpage within 24 hours. You can access our workshop recordings here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Gretchen Stokes
01:20:39
Are there any examples of the biographical sketch or its required length/components?
Talline Martins
01:27:23
Please fill out the survey about the workshop: https://ufl.qualtrics.com/jfe/form/SV_6yeJgz93xFkZOGq
Amanda Catron (she/her)
01:28:48
https://gradadvance.graduateschool.ufl.edu/programs/upcoming-events/
Kaitlyn Tiplady
01:30:23
How many submissions does it take to receive final approval, on average?
Amanda Catron (she/her)
01:30:43
Thanks Kaitlyn!
Oswald Sobrino
01:30:50
If the article used as your citation model has its own unique style, can you use a reference manager?
Michael Engen
01:31:00
How long does it typically take to receive feedback?
Amanda Catron (she/her)
01:31:31
Hi Oswald! That's a great question for our librarians!
Remy Jennings
01:32:51
Is there a way to see where your paper is in the queue?
Amanda Catron (she/her)
01:33:01
Here are the deadlines through Summer 2021: http://graduateschool.ufl.edu/about-us/offices/editorial/editorial-deadlines/
Kelly Acosta
01:33:47
thanks but that link says 2020, is this incorrect should it say 2021?
Bryan Ibarra
01:34:12
I found 2021 deadlines here: https://catalog.ufl.edu/graduate/calendar/
Kelly Acosta
01:34:12
never mind, I didn’t realize I had to scroll over thanks
Amanda Catron (she/her)
01:34:19
:)
Amanda Catron (she/her)
01:34:28
Yes, you may need to Zoom out of that site to see through Summer 2021
Kelly Acosta
01:34:47
thanks Amanda
Michael Engen
01:35:07
Could you share the list of things that are due for the first submission date for a doctoral dissertation again?
Amanda Catron (she/her)
01:35:49
Here's all the links for the Editorial Office: http://graduateschool.ufl.edu/about-us/offices/editorial/thesis-and-dissertation/
Shahrzad Bodaghi
01:36:00
Thanks!
Christopher Williams
01:36:13
does summer graduation occur in Summer A, B, or C?
Hyunho Cho
01:37:13
do we need to register the thesis credit during summer semester if we get rejected from thesis during spring semester?
Amanda Catron (she/her)
01:37:14
Hi Christopher! You can find that answer in the graduate catalog!
ALICIA PARDON
01:37:16
I’m still a bit confused on what a final exam form is versus a ETD form? where are those located?
Amanda Catron (she/her)
01:37:38
Hi Alicia! That's my next question! Thank you!
ALICIA PARDON
01:37:53
Thank you!
Larissa Neuburger
01:38:24
what about the changes after first submission, how much time do we have to do these changes?
Amanda Catron (she/her)
01:39:17
Hi Larissa! I have your question!
Laura Brenskelle
01:39:18
This has been extremely informative. Thank you!
Shaimaa Elbalkiny
01:39:20
can my name on the thesis be shorter than what is on GIMS?
Sameer Pokhrel
01:39:26
How would be the best way to keep the tables that are not fitting properly in word document page ? keep them in landscape format ? reduce the font size ?
Amanda Catron (she/her)
01:39:26
The recording of this workshop, PPT, and transcript will be available on our Workshops webpage within 24 hours. You can access our workshop recordings here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Amanda Catron (she/her)
01:39:49
Hi Sameer! That's a great question for the ASC helpdesk@ufl.edu
Amanda Catron (she/her)
01:41:45
Please respond to our short 8-question workshop evaluation to help us plan future programming!https://ufl.qualtrics.com/jfe/form/SV_6yeJgz93xFkZOGq
Amanda Catron (she/her)
01:41:58
The recording of this workshop, PPT, and transcript will be available on our Workshops webpage within 24 hours. You can access our workshop recordings here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Amanda Catron (she/her)
01:42:27
grad-edit@ufl.edu to contact the editorial office!
Amanda Catron (she/her)
01:43:50
The recording of this workshop, PPT, and transcript will be available on our Workshops webpage within 24 hours. You can access our workshop recordings here: https://gradadvance.graduateschool.ufl.edu/programs/workshop-series/
Dagmar Rittenbacher
01:44:07
Thank you for the great presentation!
Amanda Catron (she/her)
01:44:08
grad-edit@ufl.edu
Sungeun Yoon
01:44:16
Thank you!
Oswald Sobrino
01:44:19
Thanks
Amber Anderson
01:44:21
Thank you!
Widyastri Rahmy
01:44:23
Thank you for this workshop! Very informative and helpful.
Michelle Lesifko-Bremer
01:44:24
Thanks!
Biswadeep Dhar
01:44:25
Thanks!
Yutiwadee Pinyochotiwong
01:44:26
Thank you!
Rachal Burton
01:44:26
Thank you!
Diana Rojas
01:44:36
Thanks
Richard Yudin
01:44:48
Thanks