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LFA 2019-2020 - Shared screen with speaker view
Daniel Reboussin
29:58
I guess we'll see if we break Zoom this morning...
Amy Buhler
38:52
TOdd,
Amy Buhler
38:59
I can hear you
Amy Buhler
39:06
can you hear me
stacey
39:06
yes- can hear. :D
Daniel Reboussin
39:10
I hear
Amy Buhler
39:17
perfect
sarah.erekson
39:18
still good
Todd Digby
40:37
For chat questions, I will be monitoring the chat for today's meeting.
Amy Buhler
41:09
I don't think you all can hear us
Lauren Adkins
41:16
Yes
Daniel Reboussin
41:20
Yes I hear you both
Erin G.
41:25
I can hear y'all
Margarita Vargas
41:28
oh...
pattimccallwright
41:38
I can hear you a’ok :-)
Margarita Vargas
41:39
Can't hear Room 100
Amy Buhler
42:20
Todd, we can hear you, but you all can't here us
ehhawley
42:22
I had to get off remote desktop to have a regular connection in order to have my speakers/mic register on this connection.
ehhawley
43:49
Margarita, are you on remote desktop or on a non-remote connection? I had to get off remote desktop, as that reads the mic/speaker from my office computer -- not the one I'm actually using to access zoom.
Daniel Reboussin
44:21
2nd
LisaCampbell
44:40
Our we discussing response to VOD?
LisaCampbell
44:43
I do not see it on the agenda.
LisaCampbell
44:48
*are
LisaCampbell
45:02
*COVID
Daniel Reboussin
45:48
So, thumbs up to vote or do it in chat?
Suzanne Stapleton
46:06
Please repeat comments made without a microphone -- so we can hear remotely. Thanks!
Amy Buhler
46:35
No objections
Todd Digby
46:50
voting in chat will work
ehhawley
51:04
Can you shift from file share to viewing Judy?
Daniel Reboussin
51:25
You can split your own screen.
Daniel Reboussin
51:36
At least on desktop app
Ariel Pomputius
55:09
Since the public libraries are closed starting today, do we expect to see an increase in non-UF foot traffic to our libraries?
LisaCampbell
55:33
Can’t we create alternative working options
LisaCampbell
55:43
For student workers
Todd Digby
56:31
I will ask these question
vdavis
56:46
hey - folks. Mute yourselves please :)
Perry Collins
58:12
Yes, could we discuss steps to identify temporary, remote activities for staff and students whose work is usually on-site? Is it clear that if the Libraries close these people will go unpaid?
michellenolan
01:01:25
If the buildings are staying open, will there be any training from folks with medical expertise on how to properly sanitize spaces and interact with patrons without exposing ourselves?
Erin G.
01:04:24
Do we have a mechanism for sharing our accrued sick time with others who are in need of it?
ehhawley
01:05:45
Thank you to the dean for addressing the faculty-staff divide.
Amy Buhler
01:06:28
@ Erin G. there is the UF Sick Leave Pool, but I don't think it covers things such as this..
Hélène
01:06:37
It does not cover this.
Erin G.
01:07:21
Thanks, Amy and Helene. I was afraid of that.
Perry Collins
01:07:55
Totally agreed that we should not have this split—are there ways for faculty to rotate shifts and help with coverage to make our presence useful and meaningful (rather than just adding to the number of people in the building)?
ehhawley
01:09:55
It may be useful to think of exempt vs. non-exempt. Exempt personnel (all faculty, a few staff) have different expectations; to my mind, they bear greater responsibilities.
Perry Collins
01:10:04
Re: this answer, I’m thinking more of remote alternatives. For a student who usually sits at a reference desk, could we find an appropriate remote activity if the Libraries do close or if they are higher risk?
LisaCampbell
01:10:31
I agree, if they are not here, because the President told them to go home, can we think of other options?
michellenolan
01:11:27
I don't think there is any reason we should be putting students at risk when we could pay them for offsite work. People are asking to work because they have financial need, but we should be stepping up to protect them.
Lauren Adkins
01:12:31
I agree with Michelle. If they are here for financial need we should protect them and create remote work.
ehhawley
01:12:32
We need to share ideas for work assignment for students. Could we set up a shared document so that supervisors can extract tasks and plug them into off-site work requests?
LisaCampbell
01:13:14
What is the protocol for distancing with patrons, should we remain 6 feet from patrons?
Hélène
01:13:27
I agree with Michelle. This is a major public health issue and we need to not have our student workers come in. Let's pay them for remote work.
Perry Collins
01:13:34
Yes, I would be happy to contribute to this! Students should be aware that the alternative work option is there.
vdavis
01:13:56
Marston has started in-house lists for all levels of remote work and would be happy to share what we have developed.
fletcherdurant
01:14:10
How does having the library facilities open to the university community and the public fit with President Fuchs recommendation that our community practice social distancing? Is providing a space for more than 50 people to gather in one place irresponsible and putting our community at risk?
Rachael Elrod
01:14:10
Education has a list too.
Sara Gonzalez
01:14:11
The CDC has recommended that we cancel gathering with 50+ people. I am concerned that by keeping our buildings open to the public that we are facilitating the spread of the disease.
Trey Shelton
01:14:12
Sanitizing wipes/hand sanitizer has not been distributed to all departments....
twanna.hodge (she/her/hers)
01:14:19
How do we make sure that folks who work remotely have the necessary infrastructure to do so successfully?
stephanie.birch
01:14:43
How will all of this information going to be presented to the workers who do not attend LFA?
Tara Cataldo
01:14:46
If we do come up with remote work for our students, do they have to fill out any paperwork or is it at the supervisor's discretion?
vdavis
01:14:54
Stephnie's question is excellent
Rachael Elrod
01:14:56
I agree with Sara. Do we limit our buildings to 50 people?
twanna.hodge (she/her/hers)
01:15:37
Can the Alternate Work Location Agreement Proposal be adapted to include students?
vdavis
01:16:53
Everyone, these are excellent questions.
Hélène
01:17:17
More and more libraries across the country are closing, even if campuses remain open. I am just concerned that we are spreading the virus. As we are seeing with what is happening in Europe, people need to stay home to help make sure hospitals don't get overwhelmed.
michellenolan
01:17:42
Should we be halting circulation, especially for short term loans? We can't keep these items clean and it requires close proximity.
LisaCampbell
01:17:46
I don’t think we’re doing everything we can to prevent the spread of this virus.
Rachael Elrod
01:17:47
Should we be asking people move?
Rachael Elrod
01:17:53
Okay.
twanna.hodge (she/her/hers)
01:18:04
What is our main priorities and how does that impact our most vulnerable populations?
Erin G.
01:18:50
When can we expect hand sanitizer/wipes to be distributed to all departments? It has not been as of this morning.
Margaret Ansell
01:20:18
Signal boosting Lisa's question about distancing from patrons - are we keeping 6 foot distance? Moving seating so it's 6 feet apart?
ehhawley
01:20:41
I don't think that we need all library branches to be open. Even if we are serving the ongoing research needs, the majority of those can be handled virtually, by phone or e-mail. I would like to see more pushback on locations and hours.
michellenolan
01:21:00
^ Agreed with Haven
LisaCampbell
01:21:01
I agree with Haven!
Lauren Adkins
01:21:17
I agree with Haven
Hélène
01:21:36
I understand the need for us to serve faculty and students, but I am afraid that we are doing this to the detriment of the health and well-being of library faculty and staff.
Chelsea Dinsmore
01:21:41
That makes sense, Haven.
twanna.hodge (she/her/hers)
01:22:38
I agree with Haven. If/when we get the notification to close, how much time will there be to move work remotely?
ehhawley
01:22:42
We should have a mechanism for actually documenting the needs of faculty and students. Such making clear phone number and e-mail for asking for assistance, rather than presuming that we need to have "just in case" service. We can staff their needs -- we should staff their needs -- and have that be data driven.
vdavis
01:23:12
There will be a deans meeting today to talk about hours and minimizing risk of exposure, in light of the buildings still continuing to be open. Talk to your chair, to send further questions up to your A.D.
Lauren Adkins
01:24:14
More branches open means more cleaning required.
Rachael Elrod
01:24:40
Baby Gators has shortened their hours. Kids have to be picked up by 4:30.
ehhawley
01:25:23
We needs to split the two aspects of serving people and being open to the public. I agree with the social distancing aspect of having more libraries open. At the same time, I am not convinced that people need to be onsite for most of what they need.
stacey
01:26:12
can the transcript be sent to the entire LFA list please?
fletcherdurant
01:26:29
Shouldn’t we be leading on issues of safety and community rather than waiting for decisions to be made and passed down through the layers of bureaucracy? We know what the best practices are and the libraries do not seem to be following those guidelines.
michellenolan
01:26:48
^ Yes Fletcher
ehhawley
01:27:25
Props for the Libs IT team -- you are doing a great job supporting us with remote desktop and urgent needs
Trey Shelton
01:27:26
Todd, will Lib IT automatically add EVERYONE to the remote desktop list?
stephanie.birch
01:27:28
I think staff should be invited to participate in future discussions & update meetings.
Chelsea Dinsmore
01:27:32
Agreed Fletcher
casey.lee
01:27:38
Yes. I agree with Haven and others who have expressed concerns about being vectors for transmission and not just "risk exposure." We serve the public with our labor, yes. But how are we contributing to containment efforts in a larger sense and isn't that a part of our professional and civic obligation as well?
Lauren Adkins
01:27:40
I agree with Fletcher. It seems like we are putting a lot of people at risk. Our workers and the community.
vdavis
01:27:56
Stephanie, I think you are absolutely right.
vdavis
01:28:10
This LFA is very important and should include the staff voice.
Laurie Taylor (she/her)
01:28:13
To Trey’s question, all workers are on the Remote Desktop list, and all computers are activated.
Trey Shelton
01:28:19
thanks, Laurie.
fletcherdurant
01:28:27
Have the libraries defined what services we provide that are “essential”?
Amy Buhler
01:28:54
Yes, I think a town hall on COVID-19 would be good
Perry Collins
01:29:06
Agreed, we need a broader conversation
Trey Shelton
01:29:07
Yes, staff need to hear from the Dean
Daniel Reboussin
01:29:12
Stephanie I agree that there needs to be a mechanism for and believe it is a disservice to staff to make LFA (which is required forum for faculty governance) to be the only place where this kind of information gets disseminated.
Chelsea Dinsmore
01:29:15
Laura, can you send the recording of this meeting out to all staff today?
Amy Buhler
01:29:52
I second that, Chelsea
twanna.hodge (she/her/hers)
01:30:45
When staff is used does that include student workers?
Erin G.
01:30:51
Yes, please specify how all staff will receive the recording/transcript of this meeting.
Amy Buhler
01:31:25
Yes! An all-staff zoom!
Suzanne Stapleton
01:31:56
I like the suggestion to offer another session for staff -- and invite library student workers too -- to be able to hear their concerns and ideas too. I think that would be more useful than sharing this recording...
Amy Buhler
01:32:29
Great, thank you Laura
Daniel Reboussin
01:32:34
Yes, another session because things change fast and interaction is important.
Tara Cataldo
01:33:13
Twanna - no, staff generally refers to non-faculty TEAMS employees.
twanna.hodge (she/her/hers)
01:33:40
Thank you, Tara. I am still learning things here.
Margarita Vargas
01:33:52
Can we halt the migration of our websites?
Margarita Vargas
01:34:12
I was hoping to do a webinar pointing out to our online resources but if website changes in between.
Laurie Taylor (she/her)
01:34:39
Margarita: The website migration won’t happen until May, and clearly all things may change with the current situation.
LisaCampbell
01:36:39
Is it true that the alternative work form requires a plan for childcare, even though lack of childcare is a criteria for working remotely?
Erin G.
01:38:55
Thank you IT folks!
Chelsea Dinsmore
01:39:24
It does ask for the arrangement agreed upon for providing personal care for a child or dependent adult during scheduled work hours
Margaret Ansell
01:39:27
Yes, Todd, you and your peeps are being AMAZING.
Chelsea Dinsmore
01:39:41
IT has been Awesome!
Margaret Ansell
01:39:43
And signal boosting alternative work form question.
Todd Digby
01:40:38
​​PC Magazine: How to spring clean your electronics https://www.pcmag.com/how-to/how-to-spring-clean-your-electronics
Todd Digby
01:41:29
Remote desktop steps: https://guides.uflib.ufl.edu/c.php?g=1007095&p=7320564
Margaret Ansell
01:41:49
Thanks!
LisaCampbell
01:43:32
Are these criteria exclusive?
LisaCampbell
01:43:36
Or are they priority?
Suzanne Stapleton
01:44:45
Another criteria is those assigned to self-quarantine based on UF policy. That applies to me, for instance, based on recent work travel.
Hélène
01:45:42
but if we are using our sick and vacation days, then that implies we would not be working.
fletcherdurant
01:45:47
If we close the stacks, we can store the chairs in the stacks.
stacey
01:46:26
todd - will you be putting in a ticket with AT or do we need to put in help reuqests per branch?
Daniel Reboussin
01:46:31
Helene good point.
michellenolan
01:46:33
Do we stop circulation?
Todd Digby
01:47:42
Stacey: I will be reaching out to AT on the public workstation.
stacey
01:48:17
thanks todd!
stacey
01:48:54
our staff put up these social distancing signs over the weekend
Neil Weijer
01:48:56
I think that posted signage on desks would be good to address some of these too.
abbaird
01:49:03
12 AFA double deckers are partitioned
stephanie.birch
01:49:22
Couldn't hear that last remark... from Pat?
Suzanne Stapleton
01:49:50
I believe the recommended distance is now 6 ft. https://www.cdc.gov/coronavirus/2019-ncov/prepare/prevention.html
Margarita Vargas
01:50:00
We have a patron coughing like crazy at LACC. Do we do anything?
Hélène
01:50:04
That's correct Suzanne, it is 6 feet
fletcherdurant
01:50:12
We only circulate 3 books per community member per year.
vdavis
01:51:01
Marston has also received coughing complaints at our desk. We should discuss at Branch Chairs. Where enforcement begins and ends will be a challenge.
stacey
01:51:15
we've had coughing complaints at west too
Chelsea Dinsmore
01:51:17
Allergies are dreadful right now
Laurie Taylor (she/her)
01:51:48
I’m taking sick time today because I have allergies, and am worried about scaring people by sneezing. It’s supposed to rain tonight..
twanna.hodge (she/her/hers)
01:52:15
How do we make sure it doesn't escalate?
twanna.hodge (she/her/hers)
01:52:32
What about xenophobic and anti-Asian messaging?
Erin G.
01:52:40
What was agreed as far as a town hall-type meeting replicating this one that includes all staff?
Todd Digby
01:54:14
Erin: There is an intention to hold some type of meeting, but a time has not been determined.
Erin G.
01:54:26
Thanks, Todd.
Neil Weijer
01:54:33
One question - has anyone else seen any good examples of libraries doing things to make people less nervous?
LisaCampbell
01:54:45
I have seen more and more academic libraries close
Hélène
01:54:57
Many libraries are closing. That helps make people less nervous
twanna.hodge (she/her/hers)
01:54:58
https://docs.google.com/document/d/1OrkubjJLzidMBT9atz5GJmJQoF4aWPEuPEpjdL84Cgc/edit#
twanna.hodge (she/her/hers)
01:55:03
What Libraries Are Planning re: COVID-19
twanna.hodge (she/her/hers)
01:55:16
Asian/Pacific American Librarians Association (APALA)Coronavirus 2019 (COVID-19) Resourceshttps://docs.google.com/document/d/1B63o4UjuC1HtG7Hz7JimdOSupQObqhiqfGCYTbdBESs/edit
Neil Weijer
01:55:32
Got it, Helene, and I have no problem with that option
casey.lee
01:56:33
Thanks, Twanna.
LisaCampbell
01:56:48
US Academic Library Response to COVID19 Survey: https://docs.google.com/document/d/1_5cAvfgp3bYzrzXDtaAexrLkzDS68DpX1WBesSj6UeU/edit
Hélène
01:57:38
Also: https://surveys.ithaka.org/results/public/aXRoYWthLVVSX3E5c3lDWkJzM0ZEVDd4Zi01ZTZmN2FiNWQ3ZGQyOTAwMTA2MGE0MTE=#/pages/Page_0af0ef5a-4d9c-435b-95d6-f5004bd14b46
Trey Shelton
01:58:01
List of ARL institutions and their status (open, closed, reduced, etc..)...UF is not listed
Trey Shelton
01:59:07
https://docs.google.com/spreadsheets/d/1JE6WuYkCzoFcBgVrgdohZlhW8jdLYiYY0LamtC_WvQk/edit#gid=1515305639
Ariel Pomputius
01:59:58
At the children's hospital library where I worked previously, we wiped down all our books and multimedia with cavi-wipes (super strong antibacterial wipes) when they were returned. Can we do a similar process with our physical collections in order to protect desk staff and patrons?
Hélène
02:12:23
http://www.uff-uf.org/
Amy Buhler
02:12:49
Thanks, Helene!
Hélène
02:12:59
For today's session: https://ufl.zoom.us/j/907266606
Hélène
02:13:24
Thursday's session is: https://ufl.zoom.us/j/333461962
Daniel Reboussin
02:13:46
so moved
Suzanne Stapleton
02:13:51
second
Erin G.
02:13:53
second
Daniel Reboussin
02:13:59
Thanks everyone
Todd Digby
02:14:04
Thanks everyone!!
vdavis
02:14:05
thanks everyone
Amy Buhler
02:14:07
Thanks