Who can see your viewing activity?
I guess we'll see if we break Zoom this morning...
I can hear you
can you hear me
yes- can hear. :D
For chat questions, I will be monitoring the chat for today's meeting.
I don't think you all can hear us
Yes I hear you both
I can hear y'all
I can hear you a’ok :-)
Can't hear Room 100
Todd, we can hear you, but you all can't here us
I had to get off remote desktop to have a regular connection in order to have my speakers/mic register on this connection.
Margarita, are you on remote desktop or on a non-remote connection? I had to get off remote desktop, as that reads the mic/speaker from my office computer -- not the one I'm actually using to access zoom.
Our we discussing response to VOD?
I do not see it on the agenda.
So, thumbs up to vote or do it in chat?
Please repeat comments made without a microphone -- so we can hear remotely. Thanks!
voting in chat will work
Can you shift from file share to viewing Judy?
You can split your own screen.
At least on desktop app
Since the public libraries are closed starting today, do we expect to see an increase in non-UF foot traffic to our libraries?
Can’t we create alternative working options
For student workers
I will ask these question
hey - folks. Mute yourselves please :)
Yes, could we discuss steps to identify temporary, remote activities for staff and students whose work is usually on-site? Is it clear that if the Libraries close these people will go unpaid?
If the buildings are staying open, will there be any training from folks with medical expertise on how to properly sanitize spaces and interact with patrons without exposing ourselves?
Do we have a mechanism for sharing our accrued sick time with others who are in need of it?
Thank you to the dean for addressing the faculty-staff divide.
@ Erin G. there is the UF Sick Leave Pool, but I don't think it covers things such as this..
It does not cover this.
Thanks, Amy and Helene. I was afraid of that.
Totally agreed that we should not have this split—are there ways for faculty to rotate shifts and help with coverage to make our presence useful and meaningful (rather than just adding to the number of people in the building)?
It may be useful to think of exempt vs. non-exempt. Exempt personnel (all faculty, a few staff) have different expectations; to my mind, they bear greater responsibilities.
Re: this answer, I’m thinking more of remote alternatives. For a student who usually sits at a reference desk, could we find an appropriate remote activity if the Libraries do close or if they are higher risk?
I agree, if they are not here, because the President told them to go home, can we think of other options?
I don't think there is any reason we should be putting students at risk when we could pay them for offsite work. People are asking to work because they have financial need, but we should be stepping up to protect them.
I agree with Michelle. If they are here for financial need we should protect them and create remote work.
We need to share ideas for work assignment for students. Could we set up a shared document so that supervisors can extract tasks and plug them into off-site work requests?
What is the protocol for distancing with patrons, should we remain 6 feet from patrons?
I agree with Michelle. This is a major public health issue and we need to not have our student workers come in. Let's pay them for remote work.
Yes, I would be happy to contribute to this! Students should be aware that the alternative work option is there.
Marston has started in-house lists for all levels of remote work and would be happy to share what we have developed.
How does having the library facilities open to the university community and the public fit with President Fuchs recommendation that our community practice social distancing? Is providing a space for more than 50 people to gather in one place irresponsible and putting our community at risk?
Education has a list too.
The CDC has recommended that we cancel gathering with 50+ people. I am concerned that by keeping our buildings open to the public that we are facilitating the spread of the disease.
Sanitizing wipes/hand sanitizer has not been distributed to all departments....
How do we make sure that folks who work remotely have the necessary infrastructure to do so successfully?
How will all of this information going to be presented to the workers who do not attend LFA?
If we do come up with remote work for our students, do they have to fill out any paperwork or is it at the supervisor's discretion?
Stephnie's question is excellent
I agree with Sara. Do we limit our buildings to 50 people?
Can the Alternate Work Location Agreement Proposal be adapted to include students?
Everyone, these are excellent questions.
More and more libraries across the country are closing, even if campuses remain open. I am just concerned that we are spreading the virus. As we are seeing with what is happening in Europe, people need to stay home to help make sure hospitals don't get overwhelmed.
Should we be halting circulation, especially for short term loans? We can't keep these items clean and it requires close proximity.
I don’t think we’re doing everything we can to prevent the spread of this virus.
Should we be asking people move?
What is our main priorities and how does that impact our most vulnerable populations?
When can we expect hand sanitizer/wipes to be distributed to all departments? It has not been as of this morning.
Signal boosting Lisa's question about distancing from patrons - are we keeping 6 foot distance? Moving seating so it's 6 feet apart?
I don't think that we need all library branches to be open. Even if we are serving the ongoing research needs, the majority of those can be handled virtually, by phone or e-mail. I would like to see more pushback on locations and hours.
^ Agreed with Haven
I agree with Haven!
I agree with Haven
I understand the need for us to serve faculty and students, but I am afraid that we are doing this to the detriment of the health and well-being of library faculty and staff.
That makes sense, Haven.
I agree with Haven. If/when we get the notification to close, how much time will there be to move work remotely?
We should have a mechanism for actually documenting the needs of faculty and students. Such making clear phone number and e-mail for asking for assistance, rather than presuming that we need to have "just in case" service. We can staff their needs -- we should staff their needs -- and have that be data driven.
There will be a deans meeting today to talk about hours and minimizing risk of exposure, in light of the buildings still continuing to be open. Talk to your chair, to send further questions up to your A.D.
More branches open means more cleaning required.
Baby Gators has shortened their hours. Kids have to be picked up by 4:30.
We needs to split the two aspects of serving people and being open to the public. I agree with the social distancing aspect of having more libraries open. At the same time, I am not convinced that people need to be onsite for most of what they need.
can the transcript be sent to the entire LFA list please?
Shouldn’t we be leading on issues of safety and community rather than waiting for decisions to be made and passed down through the layers of bureaucracy? We know what the best practices are and the libraries do not seem to be following those guidelines.
^ Yes Fletcher
Props for the Libs IT team -- you are doing a great job supporting us with remote desktop and urgent needs
Todd, will Lib IT automatically add EVERYONE to the remote desktop list?
I think staff should be invited to participate in future discussions & update meetings.
Yes. I agree with Haven and others who have expressed concerns about being vectors for transmission and not just "risk exposure." We serve the public with our labor, yes. But how are we contributing to containment efforts in a larger sense and isn't that a part of our professional and civic obligation as well?
I agree with Fletcher. It seems like we are putting a lot of people at risk. Our workers and the community.
Stephanie, I think you are absolutely right.
This LFA is very important and should include the staff voice.
Laurie Taylor (she/her)
To Trey’s question, all workers are on the Remote Desktop list, and all computers are activated.
Have the libraries defined what services we provide that are “essential”?
Yes, I think a town hall on COVID-19 would be good
Agreed, we need a broader conversation
Yes, staff need to hear from the Dean
Stephanie I agree that there needs to be a mechanism for and believe it is a disservice to staff to make LFA (which is required forum for faculty governance) to be the only place where this kind of information gets disseminated.
Laura, can you send the recording of this meeting out to all staff today?
I second that, Chelsea
When staff is used does that include student workers?
Yes, please specify how all staff will receive the recording/transcript of this meeting.
Yes! An all-staff zoom!
I like the suggestion to offer another session for staff -- and invite library student workers too -- to be able to hear their concerns and ideas too. I think that would be more useful than sharing this recording...
Great, thank you Laura
Yes, another session because things change fast and interaction is important.
Twanna - no, staff generally refers to non-faculty TEAMS employees.
Thank you, Tara. I am still learning things here.
Can we halt the migration of our websites?
I was hoping to do a webinar pointing out to our online resources but if website changes in between.
Laurie Taylor (she/her)
Margarita: The website migration won’t happen until May, and clearly all things may change with the current situation.
Is it true that the alternative work form requires a plan for childcare, even though lack of childcare is a criteria for working remotely?
Thank you IT folks!
It does ask for the arrangement agreed upon for providing personal care for a child or dependent adult during scheduled work hours
Yes, Todd, you and your peeps are being AMAZING.
IT has been Awesome!
And signal boosting alternative work form question.
PC Magazine: How to spring clean your electronics https://www.pcmag.com/how-to/how-to-spring-clean-your-electronics
Remote desktop steps: https://guides.uflib.ufl.edu/c.php?g=1007095&p=7320564
Are these criteria exclusive?
Or are they priority?
Another criteria is those assigned to self-quarantine based on UF policy. That applies to me, for instance, based on recent work travel.
but if we are using our sick and vacation days, then that implies we would not be working.
If we close the stacks, we can store the chairs in the stacks.
todd - will you be putting in a ticket with AT or do we need to put in help reuqests per branch?
Helene good point.
Do we stop circulation?
Stacey: I will be reaching out to AT on the public workstation.
our staff put up these social distancing signs over the weekend
I think that posted signage on desks would be good to address some of these too.
12 AFA double deckers are partitioned
Couldn't hear that last remark... from Pat?
I believe the recommended distance is now 6 ft. https://www.cdc.gov/coronavirus/2019-ncov/prepare/prevention.html
We have a patron coughing like crazy at LACC. Do we do anything?
That's correct Suzanne, it is 6 feet
We only circulate 3 books per community member per year.
Marston has also received coughing complaints at our desk. We should discuss at Branch Chairs. Where enforcement begins and ends will be a challenge.
we've had coughing complaints at west too
Allergies are dreadful right now
Laurie Taylor (she/her)
I’m taking sick time today because I have allergies, and am worried about scaring people by sneezing. It’s supposed to rain tonight..
How do we make sure it doesn't escalate?
What about xenophobic and anti-Asian messaging?
What was agreed as far as a town hall-type meeting replicating this one that includes all staff?
Erin: There is an intention to hold some type of meeting, but a time has not been determined.
One question - has anyone else seen any good examples of libraries doing things to make people less nervous?
I have seen more and more academic libraries close
Many libraries are closing. That helps make people less nervous
What Libraries Are Planning re: COVID-19
Asian/Pacific American Librarians Association (APALA)Coronavirus 2019 (COVID-19) Resourceshttps://docs.google.com/document/d/1B63o4UjuC1HtG7Hz7JimdOSupQObqhiqfGCYTbdBESs/edit
Got it, Helene, and I have no problem with that option
US Academic Library Response to COVID19 Survey: https://docs.google.com/document/d/1_5cAvfgp3bYzrzXDtaAexrLkzDS68DpX1WBesSj6UeU/edit
List of ARL institutions and their status (open, closed, reduced, etc..)...UF is not listed
At the children's hospital library where I worked previously, we wiped down all our books and multimedia with cavi-wipes (super strong antibacterial wipes) when they were returned. Can we do a similar process with our physical collections in order to protect desk staff and patrons?
For today's session: https://ufl.zoom.us/j/907266606
Thursday's session is: https://ufl.zoom.us/j/333461962